The duties below were stated specifically to avoid conflict, in the absence of the Examination Officer, the assistant will have to
combine the following duties with the Examination Officers’ duty.
- The principal duty is to Administer school examinations in support of the Examinations Officers in line with WAEC / NECO regulations and ESTEP Exam Board procedures.
- Invigilators: Specific responsibility to plan numbers of invigilators required for each examinations looking at the number of candidates to avoid loitering in the examination hall. interviewing and appointing invigilators and developing good working relationships.
- Formulating bi-annual training sessions in line with WAEC/NECO regulations. Plan and book invigilators for external and internal exams via advanced email and text.
- Post Results Analysis subject by subject: Administer post-results services to include updates for senior management. This will include review of marking requests and exam script recall.
- Take delivery of internal examination question papers, prepare and issue high volumes of written examination papers to exam rooms, including associated paperwork.
- Co-ordinate packing of a high volume of completed examination papers (in conjunction with a small team of additional packers) for dispatch to the internal exam board with a view to handover to subject officers for marking within deadlines.
- Facilitate set up of exam rooms in accordance with WAEC/NECO regulations along with premises team.
- Specific responsibility for receiving and distributing exams stationery, managing invigilator exam packs and ensuring administrative arrangements in the exams office are well organised, including comprehensive filing systems of copies of question papers.
- Work with the Vice Principal academics in Planning and recording examination cycle key dates and deadlines via the school calendar.
- Book out rooms for all exams especially in the case of common subjects where the candidates are large , mocks and other exams via the school calendar.
- Participate in External Examination Processes: Assist with entry processes, access arrangements, mock exam processes, seating of students, issuing timetables.
- SPECIAL FACTORS:
Subject to the duration of the need, the special conditions given below apply:
(a) The nature of the work will involve the post holder carrying out work outside of normal working hours.
(b) The post holder may be required to attend, from time to time, training courses, conferences, seminars or other meetings as required by his/her own training needs and the needs of the service.
(c) Expenses will be paid in accordance with the Conditions of Service.
