This is the record of consumable and non-consumable goods in the school. The consumable goods are chalk, rulers, biros, dusters, etc, which are constantly used and mostly used off. The non-consumables consist of furniture and fittings, equipment, radio television sets, etc. The record should contain the date of purchases, quantity, type of article, date of issue and return. It is very useful when the principal wants to make a requisition for materials for the following year.
This is the record of major equipment and facilities in the school. Such facilities include, the buildings, furniture, vehicles, generating plants, mowers, tractors, etc. The date, the time, the value at the construction of the building or the purchase of the materials are recorded down. It helps in keeping track of the major facilities of the school. It also helps to monitor or indicate the depreciation of the facilities and equipment.
Inventory Control is designed to support the requisition processing, inventory management, purchasing, and physical inventory reconciliation functions of inventory management through a set of highly interactive capabilities. The design of Inventory Control is based on the following key objectives:
- To provide information on the availability of stocked items and the status of stocked requisitions
- To facilitate timely requisition processing
- To automatically record and service backorders
- To help minimize inventory investments consistent with service objectives by basing purchasing decisions on usage history
- To provide automated tools to assist servicing, purchasing, and management of the inventory
- To improve financial control of the inventory by chargebacks to the user organizations
- To improve financial control of the inventory by periodic reconciliation of the inventory balances with the physical counts
| Document | Description |
| Stock Requisition (SR) | Reserves quantities of stock items from an on-hand supply for later delivery. This reduces the available quantity. If items are not immediately available, they may be backordered and later filled by having the Backorder Servicing program run. |
| Pick and Issue (PI) | Schedules previously reserved items to be picked up for delivery and releases them from a reserved status. This function is performed by creating a Pick Ticket Report (IN80). From this report, the warehouse can determine the stock item, the quantity, and the bin number of the items that are to be picked up. It also creates the corresponding Issue Confirmation (CI) document. |
| Stock Issue Confirmation (CI) | Confirms to the system that previously reserved and released items have been issued from the warehouse to the buyer. The on-hand quantity of the warehouse for this item is reduced by the amount issued. |
| Over the Counter (OC) | Issues requested items directly from the on-hand quantity. As the items are issued immediately upon request, in effect, “over-the-counter,” backordering is not allowed. Once an “Over the Counter” transaction is successfully completed, an Over the Counter Issued Report will be produced, identifying the requestor and the stock items issued. Any request for items unavailable for immediate issuance must be reserved through a Stock Requisition (SR). On-hand quantity is reduced by the amount issued. |
| Stock Return (SN) | Allows the original buyer to return previously issued items. At the option of the issuing warehouse, a return charge may be imposed. |
| Inventory Adjustment (IA) | Allows warehouse management to adjust quantities or unit values of on-hand items due to a change in on-hand quantities or unit costs. These adjustments alter inventory and cost of goods expense balances. |
| Physical Inventory Purchase Input (IP) | Allows warehouse management to adjust quantities of on-hand items due to a change in on-hand quantities at a specified unit costs. These adjustments alter inventory and cost of goods expense balances. |
| Stock Transfer Issue (TI) | Initiates the transfer of items from one warehouse to another. |
| Stock Transfer Receipt (TR) | Recognizes the receipt of transfer items by the receiving warehouse. On-hand quantities of receiving/issuing warehouses are adjusted. |
